7.2 - Workspace Roles
In this article, you will learn how role allocation works in a workspace and how to assign specific user rights. You understand which role allows which actions — and where the limits lie. You'll also learn how to define roles when inviting and change them afterward. This helps you to make team processes efficient and maintain control over content, channels, and publications.
🔍 Overview of roles
Understanding & Configuring Roles
🔍 Overview of roles
🔐 Note: The role determines the system functions. What you can see and do therefore depends directly on your role in the active workspace.
🛠️ Assigning or changing roles
When inviting users:
- Open the area Workspaces > Managing Members.
- Click on “Invite a member”.
- Enter the email address and select the appropriate role directly.
- The user receives an invitation via email with a membership link.
Change role later:
- In your workspace's member list, you'll find all active users.
- Click the role dropdown next to the name.
- Select the new role — it takes effect immediately.
Remove members:
Workspace admins can remove members at any time. Content is retained, authorship remains visible.
❓ Unable to change or invite a role?
Make sure that you admin rights in the current workspace. Only admins can manage roles.
📬 Invitation link not working?
Invitations are for security reasons Valid for a limited time. Ask the admin to send a new invite.
💬 Any further questions or technical issues?
Check out our Help Center for answers, instructions or direct contact with the support team.
We are happy to help you personally.
